Accounting

Vendor Information

A vendor form must be on file in Accounts Payable prior to any payments to this vendor. This vendor form allows Accounts Payable personnel to

1. set up the vendor on the financial system,
2. determine if a Form 1099 will be required,
3. establish directory information,
4. prepare a tax exempt form and
5. request any other needed information.

A vendor form is only required for vendors that are not listed in the vendor directory.

New Vendor Form

Sales Tax Certificates & Tax Exempt Forms
Sales tax certificates are issued from Accounts Payable directly to a vendor in the name of the Barrow County School District. One certificate is issued to each vendor and records are maintained for reference.  If a new sales tax certificate is needed, a new vendor form should be submitted to Accounts Payable. The tax exempt form is for the Barrow County School District and will be filed under that name rather than by individual school name.

Employee Travel Expense Reimbursements
Travel reimbursements must be submitted on school district forms and properly approved by district management. School Board Policy DJD should be reviewed to determine if an expenditure is allowable.

Travel Expense Reimbursement Documents:
Hotel/Motel Tax Form
Local Mileage Chart
Local Mileage Form (Spreadsheet will download.)
Travel Expense Form (Spreadsheet will download.)
Travel Rules (Spreadsheet will download.)