Purchasing

Bid Information

Bids are to be on the Bid Form furnished with INVITATION TO BID, and must be submitted in a sealed envelope, marked as shown in the cover letter, addressed to the Barrow County School System, Attention: Purchasing Department, 179 West Athens Street, Winder, Georgia 30680. Bids may be hand delivered to the Administrative Offices, 179 West Athens Street, Winder, Georgia. Bids must be on the Bid Form and only in units as shown on the form.

Bidders are advised that NO AWARDS of any kind are made at the time of the bid openings. A copy of the bid tabulations and/or the awards will be available for each vendor, who has participated in the bid process, to pick up.

Bidders are advised to consider the inconsistent and often slow delivery of mail. Bids should be mailed in ample time to assure delivery prior to the bid opening date and hour. Any bid received after the designated time of opening will be considered a "NO BID." The Barrow County Schools reserves the right to return all late bids unopened to the bidder.

Bids must be submitted based on DELIVERIES INSIDE the building of the ordering/ship to location.

The price bid for each item must include any and all freight, handling and other cost as the Barrow County Schools will pay no additional charges.

The bidder by submitting his bid certifies that to the best of his knowledge neither his nor any of his suppliers discriminate against any employee or applicant for employment because of race, religion, color, disability, sex or national origin.

The bidder's and manufacturer's representative's responsibilities to the Barrow County School Systems shall include, but not be limited to handling any and all problems with products supplied and any necessary instruction on use and upkeep of any equipment.

Where the name of a manufacturer or trade name appears there will be no substitutes. Where there is the term "equal" or "comparable" appearing, the manufacturer's or trade name is an indication of the desired quality. Items or other manufacturers of equal or better quality or service will be considered. Manufacturer's name should be provided.

The Item Number appearing on the bid is the Barrow County School's number. A manufacturer's number may be included to enable each bidder to bid the same product.

Delivery is to be made within the prearranged time frame specified on the purchase order. If for some reason the delivery cannot be made on time, the vendor should call the Purchasing Department for approval of the delay or cancellation of order and placement with the next low bidder.

Payment will be made by the Barrow County School System after the final delivery, installation and test of all items on the purchase order. There will be no partial payments. Final inspection and approval of materials must be made by a Barrow County Schools authorized representative.

Vendor Applications, Tax Exempt Forms issued by:
Dawn Stovall
770-867-4527